Wednesday, February 3, 2021

Force Copy in Google Workspace: Don't Forget To Change Permissions First

Not too long ago, I wrote a blog post about how to create a force copy in Google Workspace files. On more than one occasions, people have brought it to my attention that when they open a force copy link, they get a screen that says You need access. This issue is easily remedied and it's an easy oversight when created a force copy link for colleagues.

The example below is for Google Forms. The steps are applicable to other file types as well. Start by going to Add collaborators. For Docs, Slides, etc. go to Share. 

If it says Restricted, click Change.

Change it to permission where only members of your domain or Anyone with a link can access the file. If it's only for teachers in your district, choose the domain. If consultants or outside teachers need it, choose Anyone with a link.

Once your permissions have been changed, what you see below is what it should look like.

If you've already sent the force copy link, the next time someone opens it, it should work properly. If you are creating the force copy link for the first time, follow the steps seen below. 

Start by going to the file's URL in the address bar (Omnibox). In the URL, where it says edit, delete that word and change it to copy. Push enter. After pushing enter, your screen will show the force copy page. Copy the URL and send to anyone you'd like to have a force copy.

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